Staffing Challenges

Navigating the Evolving Database: Overcoming Challenges Posed by Human and Automated Behaviors in Staffing Automation

Andrew Buhrmann
March 20, 2023
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In our previous blog, "The Missing Piece in Staffing Automation: Why Candidate Schema is Vital for Staffing Executives," we discussed the importance of candidate schema in building reliable staffing automation. As staffing databases continue to evolve, staffing executives must also address the challenges posed by both human and automated behaviors in managing and maintaining these databases. In this follow-up article, we'll explore some of the key challenges and share examples of how to overcome them to optimize your staffing automation processes.

Challenge 1: Data Inconsistencies and Errors

Human input and automated data extraction can both introduce inconsistencies and errors in candidate data. For example, a recruiter might accidentally input incorrect information, while an automated data extraction tool might struggle to accurately interpret unstructured data from different sources like resumes or social media profiles.

Solution: Implementing a robust data validation and cleansing process can help minimize errors and inconsistencies in your database. Regularly reviewing and updating candidate information can further ensure data accuracy. Leveraging AI-driven tools like Vettd's Candidate IQ can help enrich and structure candidate data, reducing errors and improving overall data quality.

Challenge 2: Data Duplication

As new candidate information is added to your database, duplicate entries can arise from both manual data entry and automated processes. Duplicate data can lead to inefficiencies and inaccuracies in candidate matching and selection.

Solution: Implement a comprehensive deduplication process that involves automated tools to identify and merge duplicate records. By establishing unique identifiers for each candidate, you can reduce the likelihood of duplicates and maintain a clean, efficient database.

Challenge 3: Data Decay

Over time, candidate data can become outdated or irrelevant, impacting the effectiveness of your staffing automation tools. Both human and automated behaviors can contribute to data decay, as outdated information may not be updated promptly, or new data might not be accurately captured.

Solution: Regularly auditing your candidate database and updating information as needed is essential to combat data decay. Utilizing AI-driven solutions like Vettd's Candidate IQ can help in automatically updating and enriching candidate data, ensuring that your staffing automation tools have access to the most current and relevant information.

Challenge 4: Integration with Existing Systems

As staffing databases evolve, integrating new automation tools with existing systems like Applicant Tracking Systems (ATS) can pose challenges. Both human and automated behaviors may impact the success of these integrations, as staff may need to learn new processes or adapt to new technologies.

Solution: When introducing new staffing automation tools, ensure that they seamlessly integrate with your existing systems. Vettd's Candidate IQ, for example, is designed to work with popular ATS platforms like Bullhorn. Provide training and support to your staff to help them adapt to new processes and technologies, and foster a culture of continuous learning and improvement.

Successfully navigating the evolving landscape of staffing databases requires addressing the challenges posed by human and automated behaviors. By implementing robust data validation, deduplication, and updating processes, and ensuring seamless integration with your existing systems, you can optimize your staffing automation efforts and enhance the overall effectiveness of your recruitment processes. Vettd's Candidate IQ offers a powerful solution to help you achieve this, empowering your agency to stay ahead in the competitive staffing industry.